See what a tender health check finds.
A realistic worked example showing how GroundsCost turns a tender pack into clear operational questions and commercial decisions.
Northfield Grounds Contract 2027–30
Initial review of the specification, site schedule, pricing workbook and draft conditions.
Proceed only after clarificationExecutive assessment
The opportunity appears operationally deliverable for a contractor with two established mobile crews, but the pack does not currently support a defensible fixed price. Grass quantities conflict across three documents, shrub-bed frequencies are incomplete, and the TUPE schedule is referenced but not supplied.
The buyer should be asked to issue a reconciled quantity schedule and confirm the pricing treatment of reactive tree work. A bid can continue in parallel, but the current model should retain explicit provisional assumptions.
Priority findings
Appendix B totals 612,400 m²; the pricing workbook totals 501,900 m². At the stated frequencies this difference materially changes annual mowing hours.
The conditions state that employee transfer information is available through the portal, but no schedule is present in the downloaded pack.
Emergency call-outs and make-safe work are required, but the schedule contains neither rates nor a provisional sum.
The specification requires sites to remain clear without defining visits, priority zones or disposal arrangements.
Recommended clarification questions
- Please confirm the authoritative grass area and reissue a reconciled site schedule.
- Please provide the anonymised employee liability information referenced in clause 12.
- How should reactive and emergency tree works be priced and authorised?
- Does the contractor carry disposal cost for leaves, green waste and fly-tipped material?
- Which index and review date apply to price adjustment after year one?
A decision, not a mysterious number.
Conflicting documents, missing quantities and unclear responsibilities identified.
Commercial issues ranked with specific clarification questions.
Proceed, proceed conditionally, or stop before more estimating time is spent.